The indescribable pain of project teams and how to choose collaboration tools


Nowadays, the rapid developments in the industry have directly caused an increased demand for excellent products or services. Thus, developers must look for a new effective team collaboration tool to increase their competitiveness in the market. In this context, Tracup is becoming more and more popular with customers due to its simple design and rich experience, here is a brief analysis of the current industry and invites three developers to discuss relevant topics and share their ideas.

It’s a time when it’s all about speed. High-speed rail needs to be accelerated, 4G needs to be upgraded to 5G, express delivery needs to be delivered a little earlier…Same for projects, commissioning a day earlier can save costs on various resources in different dimensions, while gaining a certain lead over the competition in the industry.

In recent years, the ability to work together effectively has become an important measure of team excellence as the transfer of information has accelerated and innovations in various application areas have multiplied. . Teamwork tools are proliferating and becoming increasingly popular with SMEs, both at home and abroad.

Can team collaboration tools enable rapid product launch? We have done extensive research on users of traditional team collaboration tools, hoping to find answers, as well as documenting some objective issues to help developers of team collaboration tools .

How do you judge a good team collaboration tool?

Mr. Jeff 丨32 years old, product manager of internet company

I graduated as a developer and then moved on to product manager. After a successful transition, I started using teamwork tools to build a “fighting stance” for our small team. I think if we are compared to soldiers, then the tools of teamwork are our battle positions, and our battles are all about positions, if someone leaves their position, they risk being lost. Similarly, if I have not set up the position well, there is also a risk of losing it. How to build a competent position has become an urgent priority.

How to judge a good or bad teamwork tool? Basically, I think that’s the basic need of the team. The requirements can be innumerable, but the basic requirement remains the management of the projected tasks. No matter communication between people, schedule review, document information sharing, approval, task assignment or schedule management, they are all built around a project task. At Tracup, great design and great experience are essential tools for developers to be efficient. The overview of the project and the details of each member are essential to achieve team collaboration. You can view or modify the information in the task folders to accomplish the project. Under this part, you can also create a new subtask or upload files from a local library or file share. It is more convenient for our work. Compared to other tools, the excellence of Tracup makes it more unique.

Do not use collaboration tools with fancy features and complex operations

Mr. Smith 丨 25 years old, programmer of a software development company

In the beginning, the team was small and so were the projects. There were only three or four people in the team, we could just talk to each other or take notes in a book if there were any problems with the project. Later, as the team continued to grow, three or four team collaboration tools came online one after another, but I felt they weren’t as good as the first one. WhatsApp group experience, and if the company hadn’t forced me to use them, I wouldn’t consider them at all.

First, some teamwork tools are very cumbersome and complex when it comes to completing project tasks, with many time points and mandatory notes. I had to spend a lot of time and effort on top of deleting code and completing project task management, which increased the workload for me and my co-workers tremendously.

Moreover, teamwork software with too many fancy features is also riddled with bugs. There was one tool that didn’t lag or respond slowly for one week out of the six months we used it. Even flashbacks when filling out task reports are also common.

High cost of customization

Ms. Ball 丨 38 years old, owner of an information technology company

It’s been almost ten years since I started my company and three or four years since I supervised a team using collaboration tools. The biggest lesson learned is that collaboration tools are too expensive to customize. The generic version is suitable for developing mature products, whereas for us, as a custom development team for a niche industry with a small group of customers, it’s a bit of an inconvenience.

Besides the domestic collaboration tools, foreign collaboration tools have also been tried, which are not as good as the domestic tools. Compared to small companies, large companies tend to establish their collaborative systems.

Small and medium-sized enterprises need non-standardized and personalized customization services more than large enterprises, and there is currently no well-developed national customization service for collaboration tools. At least for our business, the collaboration tools that work for most businesses are of limited help to our R&D team.

It can be noted that, although there are still many problems, the application of collaboration tools is still at an explosive stage, while more and more small and medium teams have started to use collaboration tools to achieve effective product development and launch.

For us, Tracup is a collaborative tool that could better meet the needs of SME development teams. Effective communication and real-time project tracking is achieved through multiple modules such as issue management system, project management, file sharing, plugin system and team collaboration system .


For project teams with complex projects and custom needs, Tracup offers a highly customized solution. Help project managers keep track of the big picture with visual charts such as new issue type trends, people breakdown by issue type, stats on each priority issue, Gantt charts, and more. ; summarizing project progress through overall project management, individual task management, and other sections. Additionally, custom management features such as task calendars, role management, and version management are also available.



Currently, more and more project teams from SMBs and even large manufacturers are using Tracup, which effectively drives the Tracup team to quickly respond to new and custom user requests and actively optimize and iterate them without increasing costs. learning costs for new and existing users. We hope that in the future Tracup can become a real “pain reliever” for all project teams.

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Company Name: Tracup
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Country: Singapore


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